In-Person Esports Tournament Full Production

In-Person Esports Tournament Full Production

• Grades: 3-12
• Number of Students: up to 32 players/students plus live audience members as permitted by your venue.
  
• Hours of Content: 16 hours – event includes on‑site setup, matches, and live broadcast over two 8‑hour days.

Highlights:

• Full On‑Site Production – Vanta’s turnkey esports solutions support both online and in‑person events. This package brings our broadcast crew, commentators, production equipment and event managers to your venue.
  

• Professional Stage & A/V – we provide staging, lighting, sound and display setups to create an authentic esports arena. Our broadcast team has experience in remote shows and large stadium productions.
  

• Premium Broadcast & Commentary – matches are livestreamed with commentators, producers and custom graphics for both the in‑venue screen and online audience.
  

• End‑to‑End Logistics – from planning and registration to bracket management, venue setup, rehearsals and breakdown, our team handles all the logistics.

• Custom Branding – branded graphics, player introductions, sponsor highlights and themed décor make your event unforgettable.

Overview

This on‑site tournament bundle transforms your school or district venue into a professional esports arena. Key elements include:

1. Pre‑Event Planning & Site Survey – we collaborate with your staff to select game titles, tournament format and venue layout. Our team assesses power, internet and staging needs.
   
   

2. Registration & Bracket Management – Vanta manages registration for up to 32 players, seeds the bracket and coordinates match schedules.
   
   

3. Production Setup (Day 0) – our crew arrives on‑site to set up stage, lighting, PA system, cameras, streaming hardware and custom graphics packages.
   
   

4. Live Tournament (Day 1 & Day 2) – two 8‑hour days of competition with real‑time bracket management, in‑venue hosting and professional commentators. Matches are projected onto large screens for the audience and streamed to online platforms.

5. Post‑Event Breakdown & Deliverables – after the event, we break down equipment and deliver polished recordings, highlight reels and event analytics.
   

Benefits

1. Professional‑Grade Experience – create a memorable, immersive event that rivals professional esports tournaments.
   
   

2. Boost School Spirit – live events energize students and the community, fostering teamwork and digital citizenship.
   
   

3. High‑Quality Broadcast – share your event with remote viewers, alumni and sponsors via a polished livestream.
   
   

4. Turnkey Logistics – Vanta’s expertise in tournaments, broadcasts and live events ensures every detail is handled.

5. Customizable & Brandable – highlight your school identity or sponsors with tailored graphics, stage design and narration.

What to Expect Once You Purchase

1. Confirmation and Deposit - secure your event date and initiate planning
2. Kickoff Meeting - align goals, select games, and confirm venue requirements
3. Site Visit and Planning - Vanta staff assess the venue and finalize logistics
4. Registration and Promotion - Vanta creates sign-up portals and promotional materials.
5. Event Execution - Vanta's team handles on-site setup, tournament administration, commentary, and broadcast production
6. Debrief and Deliverables - post-event meeting with highlight reels, recordings, and analytics

Technical Requirements:

• Venue with adequate power, internet bandwidth and space for player stations and stage.
  
  

• School Staff to support onsite logistics (security, facilities).
  
  

• Equipment & Players – Vanta provides production gear; players bring personal peripherals if required.

• Internet – dedicated high‑speed connection for streaming and match play.